Receptionist/Scheduler/Secretary, Our Lady of Mount Carmel Parish, Ross Twp

Receptionist/Scheduler/Secretary, Our Lady of Mount Carmel Parish, Ross Twp
Part Time- Work share, 16-24 Hours per week/ 2-3 days per week
Reports to:      Pastoral Associate
QUALIFICATIONS:
EDUCATION:               High School diploma or its equivalent required.
EXPERIENCE:              One to two years’ experience in office experience is preferred.
KNOWLEDGE/SKILLS: Good telephone and interpersonal skills, with knowledge of business etiquette.

• Strong organizational skills with attention to detail.
• Ability to work independently or with a team.
• Maintain confidential information.
• Ability to operate office equipment including computer, copier, scanner, fax machine, postage machine and telephone.
• Proficient in Microsoft Office and Google Workspace.

 
SUMMARY OF JOB:    To provide general receptionist functions; deliver administration support while working independently, provide scheduling for clergy, staff and parishioners.
ESSENTIAL DUTIES:  Greets visitors, ascertain the nature of business and alert the appropriate staff member.

• Answer the telephone, respond to inquiries for information, screen and route calls as appropriate or take detailed messages.
• Place outgoing calls as requested.
• Open, sort and organize incoming mail.
• Maintain and schedule electronic office calendars for staff and facility events.
• Schedule meetings and events.
• Order and maintain office supplies as needed.
• Set up new email accounts for employees and adding staff members to various groups and emails lists.
• Serve as the backup for troubleshooting office equipment.
• Accept and schedule all Mass intentions.
• Serves as the key keeper who checks out OLMC keys for parishioners accessing different facilities. This also includes checking the drop box for keys and paperwork.
• Prepares the liturgy schedule for the bulletin and send it to the editor on a weekly basis.
• Creating new swipe badges for staff members and volunteers when needed.
• Various copies and tasks as requested.

 
OTHER DUTIES:           Performs other tasks related to the position described as directed by the supervisor.
 
Work Context:               Job requires:

• Achievement — being responsible for outcomes and results.
• Attention to Detail — being careful about detail and thorough in completing tasks.
• Confidentiality — keeping sensitive information in confidence, not divulging classified information regarding staff, parishioners, vendors, etc.
• Cooperation — working cooperatively with others (staff, vendors, volunteers, parishioners).
• Dependability — being reliable, responsible, and dependable, and fulfilling obligations.
• Flexibility — adjusting to meet new or changing priorities.
• Independence — guiding oneself with little or no supervision and depending on oneself to get things done and meet deadlines.
• Initiative — a willingness to take on responsibilities and challenges.
• Integrity — being honest and ethical.
• Self–Control — maintaining composure, dealing calmly and effectively with stress and the emotions of others.

 
*If interested, please contact:
 Ann Ferguson      412-367-9001     [email protected]